The Office Administrator will be the central point of contact for office operations, ensuring seamless and efficient daily functioning. This role encompasses a wide range of administrative tasks, providing essential support to various departments and personnel within the organization.

• Reception & Guest Management:
• Greet and welcome guests, directing them to the appropriate contact or meeting area.
• Answer and manage incoming calls, taking accurate messages.
• Office Environment Management:
• Maintain a clean, organized, and professional appearance for the reception area, workspace, and meeting rooms.
• Ensure office hygiene standards are met.
• Financial & Vendor Management:
• Process timely payments for service fees (rent, utilities, internet, telephone, courier, transportation, etc.).
• Manage maintenance and repair services for office equipment, machinery, facilities, and the building, ensuring optimal functionality.
• Maintain and manage office supplies inventory, including ordering stationery, pantry supplies, and arranging travel.
• Handle, receive, and collect office expenses, employee expense documents, and supplier invoices, submitting payment requests to the Accounting department.
• Asset Management:
• Manage and track office equipment and assets.
• Event & Activity Coordination:
• Assist in organizing internal activities, such as company trips, team lunches, training sessions, and other events.
• Recruitment & Onboarding Support:
• Assist in the recruitment process by posting job information, screening resumes, and scheduling interviews.
• Support the onboarding process for new employees.
• Prepare workspaces, equipment, and office facilities for new hires.
• Reporting & Administrative Tasks:
• Complete reports and other tasks as assigned by the HR Manager.
• Provide support for ad hoc tasks and initiatives aimed at improving the office environment (up to 10% of duties).

• Bachelor's degree in Business Administration or a related field.
• Minimum 1 year of proven experience in an administrative role.
• Proficient in written and spoken English.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Experience with Canva and Capcut is desired.
• Proactive problem-solving skills and the ability to anticipate needs.
• Ability to work independently and build strong relationships with team members and external stakeholders.
• Excellent interpersonal, follow-up, and problem-solving skills.
• Artistic or sports talents are a plus.